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ICM Publications

Overview

PROCEDURES MANUAL

AGENCY TOOLS

PURCHASE MANUALS

These manuals are meant to provide the agency with a practical guide to every day workflows. It is a compilation from many different sources, with many years of experience. In addition, many agency owners and principals offered suggestions and ideas, and to them we say a big "Thank-You". You have helped other agencies tremendously by sharing your experience.

Most chapters in this manual contain SERVICE STANDARDS, which gives the reader an overall guide on how each process should be handled. They include ideas to reduce E&O exposure and increase efficiency while maintaining a client focus. It is meant to be used as a guide, to be added to or changed as the need fits, as many times there is only one person who handles many processes. Another agency may have a person assigned to just renewals & claims. Use the spaces provided to add specific guidelines in these unique situations.

Each chapter has specific computer steps to walk the agency through the process on the agency management system. Keep in mind that the computer steps are for several versions of the management systems, so they may vary slightly. Use the spaces provided to write in specific steps if your agency's version differs from the steps provided here. These are important to ensure consistency in the use of the management system. Many times employees find short cuts, or easier ways to accomplish a task in the management system. Any time the agency changes a process, it should be shared with other employees and documented. For this situation, a change procedure request form is provided in the at the end of this manual.

 

 

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Key Implementation Areas

 

Paper Handling

Filing & Scanning

E&O Issues

Integration

Bridging & Quoting

Employee Productivity Employee Wages 

Incentive Programs E-Business Solutions General Agency Procedures

 

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